Blalock Mexico Colony Reunion

MINUTES OF A MEETING OF THE BOARD OF DIRECTORS

March 4, 2011

A meeting of the Board of Directors (the “Board”) of Blalock Mexico Colony (BMC) Reunion, was held on March 4, 2011 at 12 noon in the home of Bill and Carol Ward.

Directors Present

Lucy Abbott, Karen and Charlie Earhart, Carol and Bill Ward and Liz and Rick Newcomb

Call to Order

Bill Ward called the meeting to order and Liz Newcomb recorded the minutes. A quorum of directors was present, and the meeting, having been duly convened, was ready to proceed with business.

Preliminary Treasures Report

Bill Ward provided a preliminary treasurer's report, dated November 27, 2010 on the fiscal status of the 2010 Blalock Mexico Colony Reunion. The final report is pending all income/expenditures from the 2010 BMC Reunion and BMC bank account information provided by Alton Turner, outgoing treasurer. The Board agreed that there were sufficient funds in the BMC account to begin planning the 2011 Blalock Mexico Colony Reunion.

2011 Reunion Planning

The Board discussed the upcoming 2011 Blalock Mexico Colony Reunion and agreed to: 1) Set the date for the 2011 Blalock Mexico Colony Reunion for Saturday, November 26, 2011; 2) Reserve St Pius X Family Center in San Antonio, Texas for the 2011 reunion; 3) Engage Bill Miller to cater lunch for the event; 4) Provide the same menu used for the 2010 Reunion BBQ plate; 5) Place deposits on the St. Pius X Family Center and also on Bill Miller's catering in order to lock in the facility and secure the catering company at the best price available; 6) Divide the planning and preparation work for the 2011 Blalock Mexico Colony Reunion among committees; 7) Email as many 2011 BMC Reunion invitations as possible to save postage costs and to broadcast reunion information by texting and/or Facebook or twitter posts; 7) Post a "Save the Date" message on the BMC website; 8) Link to Board meeting minutes from the BMC website and 9) Identify and involve more families in Reunion 2011, particularly those not involved in past years.

There was a discussion of a second day activity for the 2011 Reunion, such as breakfast/brunch, as done during past reunions. It was also suggested that BMC Reunions be held every two years after the 2011 Reunion and that a "Host Committee" be in charge of planning the reunion with the over sight of the Board. This discussion was tabled until next meeting.

Cell numbers were shared among board members.

Approval of Board Officers

A discussion of officers was held and Bill Ward nominated Lucy Abbott for the position of 2011 Reunion treasurer. Karen Earhart volunteered to assist Lucy as assistant treasurer. Lucy stated that she uses Quick Books and would like to use that program for the 2011 Blalock Mexico Colony Reunion accounting. Charlie Earhart nominated Bill Ward for president and Liz Newcomb was suggested for secretary. These positions were presented for approval, whereupon motion duly made, seconded and unanimously adopted, the positions were approved.

Adjournment

There being no further business to come before the meeting, the meeting was adjourned at 3:00 PM Respectfully submitted,

Liz Newcomb, Recording Secretary